Entering transactions manually
To enter transactions manually for clients, use the Transactions screen in the View section of the ribbon menu.
There are three options: Enter Payment, Enter Deposit, and Enter Transfer.
Enter payment
To enter a one-time payment for a client, follow these steps:
- In the “Client” field, type or select a client’s name.
- In the “Account” field, type or select the client’s account to be used for the payment.
- Use the “Pay To” radio buttons to select whether this payment will be paid to the client, a vendor, or a one-time vendor.
- Select a payment category. Optionally, also select a subcategory.
- If the payment will be paid to a vendor, type or select the vendor in the “Pay To” field on the check.
- If the payment will be paid to a vendor, select the vendor address.
- Type or select a date for the payment.
- Enter the monetary amount of the payment.
- Select your desired payment method. For information about payment methods, see the Payment methods page.
- Check “Batch Payment” if you want to print multiple transactions on a single check or export multiple transactions as a single XEFT.
- Check “Receipt Required” if you need a receipt for this payment.
- Optional: Enter a description for a document associated with the payment.
- Optional: Select the document link type.
- Optional: Select the document file location. For information about attaching document links, see the Attaching documents page.
Tip: Payment categories and subcategories can be configured on the List Maintenance screen.
![](https://rpmccs.com/wp-content/uploads/2023/12/image-34-1024x431.png)
When you are finished, click Close. The payment will save automatically. View it in the Transactions screen.
Video walkthrough
Enter deposit
To enter a one-time deposit for a client, follow these steps:
- Type or select a date for the deposit.
- In the “Client” field, type or select a client’s name.
- In the “Account” field, type or select the client’s account to be used for the deposit.
- Enter the monetary amount of the deposit.
- Select a deposit category. Optionally, also select a subcategory.
- Optional: Enter deposit notes.
- Optional: Enter the claim number associated with the deposit. Claim numbers can be added in the Clients screen.
- Optional: Enter the deposit ticket number associated with the deposit.
- Optional: Enter a description for a document associated with the deposit.
- Optional: Select the document link type.
- Optional: Select the document file location. For information about attaching document links, see the Attaching documents page.
Tip: Deposit categories and subcategories can be configured on the List Maintenance screen.
![](https://rpmccs.com/wp-content/uploads/2023/12/image-35-1024x421.png)
When you are finished, click Close. The deposit will save automatically. View it in the Transactions screen.
Video walkthrough
Enter transfer
To enter a transfer between two clients or between two accounts for the same client, follow these steps:
- In the “Transfer From Client” field, type or select a client’s name.
- In the “Transfer From Account” field, type or select the account out of which the funds will transfer.
- Type or select a date for the transfer.
- Enter the monetary amount of the transfer.
- In the “Transfer To Client” field, type or select a client’s name. To transfer to another account owned by the same client, select the same client’s name.
- In the “Transfer To Account” field, type or select the account to which the funds will transfer.
- Select a transfer category. Optionally, also select a subcategory.
- Optional: Enter transfer notes. Information about the transfer will populate this field automatically, but you can add to or alter it.
- Optional: Enter a description for a document associated with the transfer.
- Optional: Select the document link type.
- Optional: Select the document file location. For information about attaching document links, see the Attaching documents page.
Tip: Transfer categories (for which you can use payment categories) and subcategories can be configured on the List Maintenance screen.
![](https://rpmccs.com/wp-content/uploads/2023/12/image-36-1024x402.png)
When you are finished, click Close. Both a “Transfer Out” transaction and a “Transfer In” transaction will save automatically. View them on the Transactions screen.